樱花动漫

Job Overview

Come join 樱花动漫 as Senior Executive Assistant Business Partner in Toronto. We are searching for an experienced, reliable, detail-oriented Senior Executive Assistant Business Partner (EABP) to be part of our team. The EABP will support our VP & Regional Manager for Canada & LATAM in addition to 1-2 Director level leaders and will be responsible for performing a wide variety of administrative duties. The ideal candidate will have experience supporting multiple leaders in a fast paced environment, and will have the ability to multitask, juggle changing priorities as well as work independently. 樱花动漫 is exercising a hybrid approach to work, with the expectation of working in our Toronto office at least 2x days per week.

Responsibilities

The role’s key tasks are:

• Have a keen understanding of the organization – the vision, business direction, and mission
• Taking the initiative on researching, implementing, and improving systems and processes
• Diary management: maintains executive's appointment schedule by planning and scheduling meetings, conferences and video conferences across multiple time zones. 
• As a member of your exec’s leadership team, drive op mechs with operational rigour and provide guidance to the broader team. Prepare meeting agendas and take minutes/actions during meetings
• Arrange corporate travel including flights, transportation and lodgings and prepare itineraries and agendas
• Organise key internal events for the Executive/s the role supports
• Grow and maintain strong working relationships with onsite and global EABPs. Work with those teams & Engagement Lead to deliver awesome site and virtual event experiences
• Submit expenses on a monthly basis ensuring adherence of corporate policies 
• Solve simple IT and facilities problems and liaise with the relevant department when necessary
• Prepare and/or handle confidential material appropriately, whether verbal or written

Additional responsibilities involve:

• Assist senior leaders and others in the department on an ad hoc basis

• Compliant with all policies, procedures, legal and regulatory requirements
• Navigates & uses systems and business tools to assist in core responsibilities, ensuring executives and teams are aware of any changes 
• Requesting Requisitions/POs for departments 
• Support VPs and senior visitors from other company locations
• On-boarding new staff members that will report to his/her line manager
• Strong collaboration with the GBSG International EABP Team, sharing best practice and priorities across 樱花动漫 Mailchimp & 樱花动漫 Quickbooks
• Coordinating project resources within a defined budget, project scope and predetermined schedule in close collaboration with stakeholders across the organization

Qualifications

• Experience strategically working alongside a senior executive
• Stakeholder engagement - anticipates and balances the needs of multiple stakeholders.
• Technical savvy and acumen - has strong technical skills, knowledge or capabilities that benefit the business and personal performance.
• People impact and influence - uses interpersonal skills to gain the support and commitment of others.
• Brand representation/accountability - holds self and others accountable to meet commitments and role models a positive brand.
• Business acumen - keenness and quickness in understanding and dealing with a business situation in a manner that is likely to lead to a good outcome.