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Job Overview

Overview

Ó£»¨¶¯Âþ is a mission-driven, global financial platform company that gives everyone the opportunity to prosper. We use technology to solve our customers’ most important problems. We serve customers by finding more ways to put more money in their pockets, eliminating work so they can focus on their lives and what matters to them, and ensuring that every financial decision that they make, they make it with confidence.

We are searching for an highly experienced, reliable, detail-oriented Executive Assistant Business Partner (EABP) to be part of our team in several areas of Ó£»¨¶¯Âþ, including Tech, GBSG (Global Business Solutions Group), FinTech, and Corporate Functions. The Executive Assistant will support up to an SVP level in addition to 1-2 Director Level leaders, and will be responsible for performing a wide variety of administrative duties. The ideal candidate is self-motivated, professional, and capable of managing their workload as well as their executive’s calendars and prioritizing tasks in a fast-paced environment.

Responsibilities

Responsibilities

• Manage complex and detailed calendars
• Travel coordination and arrangements
• Partner across organizational boundaries to deliver outcomes with other EABPs and business partners
• Plan and support meetings, off-sites, and team motivation
• Ability to tame organized chaos while remaining calm and composed
• Possess a high degree of initiative to take independent action and be able to always exercise proper judgment
• Be trustworthy and able to exhibit a high degree of confidentiality and integrity
• Be the “eyes and ears” of the organization and be sensitive to the needs of employees
• Managing and reconciling expense reports on behalf of the leaders
• Maintain organizational charts and email distribution lists
• Have a keen understanding of the organization – the vision, business direction, and mission
• Be approachable and eager to provide counsel and direction to team members/peers
• Takes initiative on researching, implementing, and improving systems and processes

Qualifications

Qualifications

• Minimum of 10 years working at the Executive administrative level, preferably supporting C-Level senior staff members

• Ability to exercise complete discretion and handle highly confidential information with 100% integrity.
• Proven leadership skills and teaming capability. Ability to coach and inspire others.
• Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks "win-win" solutions; energized by challenges
• Anticipatory—must be able to plan ahead and identify unforeseen needs
• Adaptability— Embrace change and pivot when changes arise
• Perseverance—ability to see things through completion regardless of obstacles
• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment
• Excellent verbal and written communication skills including the ability to communicate with all levels of the organization
• Cultural steward—Brings an element of fun and caring to the workplace
• Strong familiarity with technology preferred 
• Expert level knowledge of Windows desktop computer applications and Microsoft Office (Advanced Word, Excel, PowerPoint) skills and office equipment are essential 
• Advanced Outlook calendar management is critical
• Ability to format high level presentations and database applications